Current Positions

Industry
Residential

Salary
To $90K

Location
New York

Executive/Personal Assistant

Executive/Personal Assistant NYC Construction

POSITION SUMMARY

 

A busy executive, with offices in Midtown Manhattan, seeks an Executive/Personal Assistant.

Schedule is Monday – Friday – flexible schedule. No travel. Competitive compensation + health insurance.

Responsibilities:

·         Maintaining all billing activity on a daily basis

·         Scheduling of meetings correspondence

·         Contact maintenance

·         Travel arrangements

·         Coordinating staff meetings and helping to keep the principal’s schedule

·         Coordinating with family members schedules

·         Dinner and travel reservations

·         Supporting the Principal with a wide variety of business and private details

·         Receive vendor/contractor invoices – stamp, code and match invoice with purchase order; coordinate required sign-offs

  • Coordinate with accounting, asset management and leasing departments on all payment and income related issues
  • Assist the Project Manager and accounting team with project reconciliations on payables, receivables and budgets
  • Other activities as directed

Skills & Qualifications

·         Minimum 5 years’ experience as an assistant to a high level executive

·         Highly proficient in Microsoft Office with strong emphasis on Outlook.

·         Ability to work in a team oriented, fast paced, dynamic and collaborative environment.

·         Must be well organized and have an attention to detail and accuracy.

·         Independent, self-motivated team player who is attracted to a small, collegial working environment.

·         Must be a quick learner and able to anticipate situations and executives’ needs.

·         Ability to be proactive and handle simultaneous projects.

·         Ability to keep sensitive and confidential information.

·         Excellent verbal and written communication skills.

·         A high degree of discretion, judgment, tact and poise.

 

Only qualified candidates will be considered.
Please submit Resume in A WORD DOCUMENT info@macinnisward.com
Please let us know if you are available on Zoom, Skype and or FaceTime.
Please no phone calls.