Current Positions

Building Assistant Property Manager

Position Summary:

Provide supervision and monitoring for all daily property operations including contract
administration, building staffing & tenant relations. This position will require a
candidate to assist in the preparation of the financial budgets for operating and capital
expenses, variance reporting and the preventive maintenance and preservation of the
mechanical infra-structure and common elements of the property. The candidate must have a
basic knowledge of all aspects of property operations & construction; highly ethical,
innovative & motivated. He/She shall demonstrate their ability and experience to
understand contracts, deal with staff issues, read, review and comment on
architectural/engineering plans and leases and provide guidance to the field staff. This
position reports to the Property Manager.

Essential Duties and Responsibilities

Must be able to understand Managements goals for the property and proactively assist the
team to meet these goals

Must review too understand the building operating plan and help organize a plan to achieve
the milestones set in place by the approved annual building business plan.

Supervise and assist with the operations of properties and ensure building presentation
and operations are maintained according to required standards and procedures

Excellent administration, coordination and customer service skills. Maintain communication
and availability to all staff levels.

Help manage the process and procedures associated with the company operating procedures
and protocols.
Have a good working knowledge for using a computer and related software (word processing,
spreadsheets, etc.).
Maintain an open line of communication with the property manager and building corporate
management team.

Ability to handle multiple projects and assignments, analyze facts & exercise sound
judgment when arriving at conclusions.

Participate in the development and review of all property operating reports required.
Also, participate in the presentation of the monthly, quarterly and annual reports as may
be required.

Assure that accurate records for the status of various projects, tenant requests,
preventive & general maintenance; tenant insurance certificates (proper coverage and
limits per lease) & any other data required that can have a consequence against property
operations.

Must have the ability to communicate clearly and persuasively at all operating levels, and
with vendors and contractors, for both positive and negative situations.

Write clearly and informatively with the ability to change writing style to meet the needs
of various situations.

Must have good problem solving & analytical skills

Perform quality control inspection of tenanted spaces, general building presentation &
owner related projects.

Have a basic understanding of financial reports.

Maintain the necessary checks and balances for consistency that staff is following
mandated procedures, including the processing of purchase orders, sundry charges and
tenant requests & notices.·

Ability to enforce and have a general understanding of various Federal, State and NYC
Codes and regulations involving building operations & construction/capital projects.

Perform quality control inspection of tenanted spaces, general building presentation &
owner related projects.

Performs other duties as directed.
Skills/Experience/Education:

Bachelors/Masters Degree with related experience

Minimum of 3 years in a similar work environment handling class A real estate.

Highly Motivated and a self-starter with leadership qualities.

Demonstrated success in the administration of various service contracts.

Strong organizational & excellent communication skills (written & oral)

Proficient in MS Word, Excel, E-Mail, budgeting software, Yardi & Yardi Procure to Pay
(P2P)

Customer service mentality and able to work in a team environment.

Ability to work independently with minimum supervision

Flexible to handle changing priorities and projects

Ability to prioritize workload with attention to detail and willingness to complete
projects in a timely and efficient manner.